Set Up your Project


Before you start expressing anything and getting started at Taskulu, you need to know your workflow, including the steps you take, the people or teams involved in doing things, and so on.To start a job, you need to create an organization or a personal project.



The nature of each project depends on a lot of factors, but typically tasks are categorized based on importance, volume, and relations. This categorization ends with the structure of the projects.


If you want effective categorization you need to know your workflow well.


For example, in this sample organization that we created, the official sector was considered as an important aspect of the project as an independent project, but in the same organization, the finance division due to the large volume of work, is an independent project, and in the end, the technical and support sections for the large relationships and the need for communication are in one project.

Of course, you can have a personal project, and all the different sections are in the same project, depending on your type of work and how you use Taskulu.For example, in the following figure, you will see the same projects in one project.



Internal structure of the project:


Once you have realized how many projects you need and the nature, importance, and volume of communication to the internal structure of each project. There is no final and definitive method for the internal structure, since the nature of each company's work is different, but the methods of creating it are based on the process of doing activities in a company and information interactions and internal units.

The internal structure of each project is in the form of sheets, lists and sections.


sheets: sheets are the largest part of each project, which has a number of lists, you can create these sheets based on various methods and steps. How to handle different stages depends on the nature of your work. These steps can be based on the process of doing the work, the units or services you provide, and so on.


Lists: Lists are one level below the sheets. One or more lists, make a sheet. You create what you want to do in these lists. There is no limit to the number of lists. For example, we created three examples of the project, in the name of the sample company, which describes the stages of building pages in three ways, the process of work, the company's units and the services that the company offers. These three methods are an example and, as you know, Taskulu is very flexible. There are many ways in which we can create our own structure on the basis of it.


Sections: We have 3 sections by deafault in takulu, named todo, doing and done.

You can change the name and create one more section but notice that for using Anlaytics Taskulu will take the last section as done.

We suggest you that put new works in todo section and when a work is in process in doing section and when it's finished put it in the done section.

For more info click here.



Setting up:

We will show you three different ways to set up your project:


1. Based on different units


If the tasks of the project are not too complicated, instead of creating multiple projects, you can have a single project with the entire parts. For example, in the project of our commerce company below, instead of creating seven projects, we created a project with seven sheets, each sheet based on the services provided.



After you build your project sheets, it's time to create your lists. In this example above, seeing every sheet that contains the company's units includes a series of steps to execute orders that we arrange for these steps based on the lists. This is the first way the refinery unit examines each part of the order, and so on in the lists, the order will be tracked.



As we said earlier, making tasks based on their time and volume, we created tasks based on each order and date of the day.

To know better how to create tasks click here.


2. Based on service


Depending on your work process, you can use this method to categorize: The example we have created are services such as ASDL, WiMAX, Server, etc. We created the sheets of this project based on the company's provider services.



After sheets, like the two preceding ones, we go to the lists of each sheet that are the subcategory of that sheet:



As we said earlier, making tasks based on their time and volume, we created tasks here based on users and costumers.

To know better how to create tasks click here.



One of the other sorting methods can be based on the services that a company provides.


3. Based on workflow

If you build a project based on your workflow, you can create sheets horizontally on the top of the project. And within these sheets, put your lists into your own category. For example, in the following project, which is making a game , we have considered the levels of creating a game, which is 4 parts, as sheets that were created in the order of our creation process. Depending on your type of work, you can list and rename any way you like. For example, sort the process of producing a movie or game and ... in the process of your workflow.



After sheets, it's time to add your own lists, in the same way that you've seen every step of the game creation, including a few lists that change according to your type of project, which is based on the work units of each step:



As we said at the beginning, each list itself consists of several sections that we use in the project from the three parts that are preset in Taskulu, which include the three sections: Todo, Doing, and Done, and the process of work is that we put new tasks in the Todo part and the work that is in process in the Doing section, and finally, the tasks they completed in the Done section. and we said earlier you can change section's name and you can have 4 of them.



These three examples are for simple expression and provide a template for understanding the subject.